Receiving Goods with Supplier’s Invoice (Costed) 

The process of receiving costed goods can be summarised as:

• goods are delivered with invoice
• supplier invoice
• warehouse or accounts staff – goods receipts
• post costed
• creditor file – invoices.

Credits to suppliers (negative receipts) can also be processed. During this process, a supplier credit note can be created. The credit can also be reconciled with the resulting supplier credit note when it is receipted into your company.

A receipt may also be part completed, held for later processing, recalled and amended before actually processing the data and updating the Micronet files.

Orders can be confirmed whereby you enter the confirmation date and save as confirmed so that sales and purchasing staff know that the goods are on their way and can see the date they were confirmed.

Technical Tip Deliveries with the supplier’s invoice can either be entered by warehouse or office staff. These deliveries are receipted against the supplier’s invoice. Any cost variations on the invoice from the supplier and the purchase order are not reflected in the average cost of the item(s). The difference between the invoice cost and the purchase order price are posted to a user-defined Purchase Price Variance account.

To process a costed goods receipt (with supplier’s invoice):

1. Create a goods received batch.

Refer to "Creating a New Goods Received Batch".

2. When creating the batch:

• enter the invoice number from the supplier in the  Invoice Number field
• leave the Delivery Docket field blank.

3. When managing the completed batch, select FILE | POST COSTED.

Refer to "Goods Received - File - Post Costed".